Annavas drafts the progress note while the session happens, on a dedicated server inside your network. No session audio, transcript or note is sent to us or to any cloud, and the finished note goes back into your EHR, ready to bill.
Individuals and small practices run everything on their own computer. For clinics and hospitals, we deploy a dedicated Annavas server inside your network, on hardware you own. Clinicians work from their normal workstations, processing happens on the server, and the draft comes back for review.
Annavas never uses your sessions to train its models. If your organization chooses to train a model on its own material, that happens on your own servers.
It runs on a server you own, inside your network.
It uses open-weight models, with no call to an outside AI service.
Nothing from a session is sent to Annavas or to any cloud.
Then encrypted storage, with retention you configure.
Annavas structures each note to carry what a behavioral health claim needs, and checks the draft for missing elements before the clinician signs. The correction happens at the point of care instead of at the denial.
Time-based psychotherapy codes turn entirely on it, and 90834 versus 90837 is among the most audited items in behavioral health. Annavas timed the session, so duration is recorded from the session itself.
Notes go into Epic through standard FHIR interfaces, scoped with your Epic team. Other EHRs on request.
For pre-licensure clinicians, the note carries the attestation and co-signature path supervised hours require.
Record the session with explicit consent, or dictate a short recap afterwards. Both produce the same note, so departments can use Annavas where a microphone in the room would be difficult. Consent is tiered to the mode, which matters when a parent consents for a child.
The draft surfaces indicators of self-harm, abuse or risk for the clinician’s attention while the session is still fresh. The clinician decides what happens next.
More than one model processes the session and the outputs are compared, so a discrepancy is caught before the draft reaches the clinician. Every statement traces back to something said in the session.
A parent, a child and a clinician in one room, often talking over each other. Annavas labels each speaker, so who said what to whom survives into the note.
Brief, factual documentation is what behavioral health clinicians are trained to write, and it limits subpoena exposure. Length is adjustable and concise by default.
Psychologist’s Notes keep the clinician’s running record of each client separate from the note that goes to the chart.
Scoped per deployment: session-generated handouts and worksheets for families, and specialty templates by therapeutic approach.
The clinician approves everything that reaches the chart and remains the author of the note. Here is what runs where.
Request the technical overviewSee the product with your team. A demo needs no infrastructure and no integration, so it can be arranged quickly.
A small group of clinicians uses Annavas in real sessions, with your security and compliance teams involved from day one.
Discovery sessions to understand your department’s workflow, EHR and billing requirements, then a scoped pilot.
Tell us about your department, your EHR and how sessions are documented today. We’ll arrange a demo and scope what a deployment looks like for you.